Library Board

 

Name and Purpose

The Maynard Community Library Board of Trustees hereafter referred to as the Board.

The Board will comply with the Code of Iowa in all questions of library law and governance and will  further comply with the regulations set forth in the city’s library ordinance.  The Board’s specific powers and duties are set forth in the library ordinance.

The Board of Trustees will consist of nine members.  The Board with approval of the Mayor or Council appoints new member.

Board Meetings

The Board shall meet on the second Thursday of every month at 5:00 at the library.

A quorum shall consist of 5 members (from the total membership of 9 trustees).

The Board shall comply with Iowa’s Open Meetings Law by publishing meeting dates at the Post Office and the Library.  The agenda is to be posted prior to the meeting.

The Board shall record it proceedings as minutes and shall keep copies of the minutes available for public inspection.

The Director of the Maynard Community Library shall be present and participating at each meeting of the Board.

All bills must be presented to the Board for approval before the treasurer can write checks for those bills.  Exceptions:  Any bills due in the normal course of business prior to the next Board meeting.  The President must co-sign all checks.

Officers

Officers shall be the Board President, Vice President, and Secretary and shall be elected at the regular May Board Meeting.

The President shall preside at all meetings and perform all duties associated with the office.  In the absence of the President, the Vice President shall assume the President’s duties.  The Secretary shall record all proceedings of the Board.

The City Clerk shall serve as the Library Treasure and is not officially a Board Member.

Major Functions

Hire and evaluate the Library Director

Set salaries for the library’s personnel

Participate in the budget process and work to secure adequate financial support for the library’s operations and services
· Set policies for the library’s operations and services
· Engage in planning for the library’s future
· Ensure Library Director and staff participate in training and continuing   education
· Participate in Board training and educational opportunities
· Ensure in library’s involvement in State, County and area library initiatives
· Dates to be remembered:
January – Budget presented to City Council at Council meeting

May – Election of Officers

July – Annual report presented and policies/bylaws reviewed

September - Hand Out Director Evaluations

October - Library Director Evaluation

November – Budget presented to Trustees for approval

Amendments

These bylaws may be amended at any meeting of the Board with a quorum present, by a unanimous vote of the members present.